How long does it take to implement Knowee in my company?

Digital business cards are gaining greater acceptance every day thanks to a professional environment that seeks digital transformation solutions, paper and cost savings and is aware of the advantages they offer compared to physical cards. Knowee has positioned itself as an essential digital business card tool if you are looking for versatility, efficiency and innovative value.

How long does it take to implement Knowee in your company?

Implement Knowee step by step

The first thing you should know is that its implementation can be as fast and agile as your company needs.

  1. If you choose one of the various predefined card designs from Knowee, you can use the tool immediately. However, if you need to transfer an existing design you have on paper to the online world, Knowee can create a custom template and the system can be up and running in a matter of hours.
  2. Once configured, you can create users and cards based on the templates you have set up as and when required. If you require a large number of cards, Knowee offers you the initial creation of all those users and cards. Just fill in the table provided and send the design of your card and within a few days you will have all the cards ready to go.
  3. Furthermore, Knowee also facilitates automatic integration with your active directory system (AD, LDAP); thus, the creation, modification and deletion of cards is done automatically without the intervention of users or administrators. This is especially useful for medium and large companies because the source information is always the employee directory.

Get the most out of Knowee

In addition to the digital business card creation service for which Knowee is best known, you should be aware of the complementary functionalities offered by the tool.

  • Beyond all the contact data provided in your identification, Knowee makes it possible to use your cards as a corporate communication channel. Through a card it is possible to add multimedia content such as corporate videos, promotions, event invitations, banners, documents, always managed by the company but not by the user.
  • With Knowee, you can also have corporate email signatures. How? Through an add in for Outlook. This will allow centralized control of signatures across the company and changes to be made instantaneously. The implementation of this system will depend on the company’s IT department, but will be no different from the installation of any other software tool used by the company.
  • Both the web and the apps allow for single sign-on corporate authentication. What does this mean? That any user can use the same corporate credentials that they already use to access any other company platform to identify themselves in Knowee.
  •  URL masking allows the cards to be accessed through a personalized URL such as https://bcards.tuempresa.com/tarjeta, giving the impression that it is a product created and provided by your own company.

Knowing all that Knowee can bring to your company in your digital transformation process, you will appreciate the speed and simplicity of its implementation.

This short investment of time will be of significant benefit to your reputation and that of your company. Go on. Try it.

5 ways to increase the reach of your business through digitalization

No company can escape the pressing need to go digital. Entities from any sector are committed to changing their structure and mode of operation in an era in which new technologies mark the economic fabric. In this post, we talk about 5 ways to increase the reach of your business through digitalization, although first we will address a number of key issues that you should know before.

What is digitalization?

Digitalization is a coordinated process of actions that aim to conquer a still uncharted territory, in constant change. For some companies, the digitalization is based on creating accounts in social networks, having a website or including digital products in the day to day.

However, experts are betting on more ambitious definitions, such as the one that advocates the creation of a business strategy after the use of these new tools and technologies. Don’t forget this premise.

First steps for a company to go digital

Companies must draw up an action plan for digitalization. That will be the first step for many others. In this case, the first thing to be analysed is the company’s culture, or in other words, the way in which the people who work in the company relate to each other and the image they reflect abroad.

Subsequently, topics such as understanding new customers, working on the new business model and investing in new products and services will be discussed.

There are other steps, such as setting and renewing objectives, studying loyalty or keeping up with innovations.

Ways to increase the reach of the company with digitalization

There are many different ways to increase the reach of the company when the digitalization of the company is already underway. Here’s five of them:

1. Increase online presence. Creating a website, a virtual store or increasing the presence in social networks are actions that allow to reach a larger audience and, ultimately, a greater number of people.

2. Improve SEO positioning. To do this, it is convenient to create exclusive content and attract a potential customer. It is time to incorporate new online marketing professionals or outsource this service to an agency in the sector.

3. Establish new channels of communication with the client. In a world where relationships are less and less materialized with the face to face between both sides of a counter, new forms of communication must be created. Among them, the use of tools such as chatbots, based on the responsiveness of artificial intelligence, should be highlighted.

4. Consider different forms of payment. It’s time to look for an alternative to the traditional cash or card payment. This opens up a new horizon for the rise of PayPal, mobile payments, digital currencies, and more.

5. Use a digital business card, such as Knowee. This is a way to present yourself to the 2.0 community in a simple, innovative and differentiating way. through a card that also allows the transmission of updated and dynamic content and makes it easier for the receiver to save you as a contact

These are 5 ways to increase the reach of your business through digitalization, but there are many more that you will discover as your entity takes new steps in this process.

3 ways to implement time registration in your company

This year, the government has made it obligatory for companies to implement time registration of their employees in order to accurately and precisely record their entry and exit times and thus avoid problems related to non-completion of the working day. In the light of this new obligation it is in the interest of company owners to get up to speed on time registration.

The hourly recording of the working day helps foster a more stable workforce and subsequently improves the employability of all workers. Every company now has to record every working day completed by each of its workers, guaranteeing that the stipulations of their contracts are met.

Below we will look at the most effective ways of implementing time registration.

The 3 best ways of implementing time registration

While time registration is now compulsory it does not necessarily follow that companies will know how best to implement it or what options are available to them.

Paper registration

This is the oldest and most traditional method of time registration, as well as being the most economical.

The major disadvantage of this system is that  it is not one that inspires much confidence because its reliability can be easily questioned under inspection In addition it is not robust and can lead to the waste of valuable time in comparison to other more automated time registration systems.

Time card machine

The time card system is another classic way of clocking in and out at work. Time registration systems via token or card have steadily improved with advances in technology.

One of their main advantages is that all records are stored automatically. In addition, they bring savings on time and effort required and the resulting data cannot be easily manipulated by employees.

Although the cost of token or card systems can be high, anything up to €600, the resultant ease and security benefits can outweigh the expense. Such systems are not a good option for employees who perform work that requires a lot of mobility or who work remotely.

Registration via devices or computers

Thanks to the digital transformation of your company you can now implement time registration through devices that computerise the clocking in and out of your workers.

They are systems that work in a very simple way and cannot be easily manipulated.

What programs can you use to manage time registration?

There is a multitude of available softwares designed to manage time registration and all other issues related to the payroll of your employees: Workmeter, Sesame Time, Intratime, Beebole, Sage Time Control, A3time Management, myGESTION, Time Laboris, Timecamp, Tam Tam and Timenet.

These are among the best programs and applications for implementing a rigorous time registration system at your company. Among them there will be some that can be adapted to perfectly serve your company’s particular needs.

Advantages of digital versus physical cards

The business card has come a long way from its beginnings in 15th century China. Until even very recently its principal function has been as a presentation and reminder of contact details. The adaptation to new technologies has led to the digital business card, which incorporates important advantages over more traditional ones.

Main advantages of the digital card

Digital cards are replacing the classic printed card. There are many reasons why that the business card has been incorporated into the digital transformation process.

Perfect adaptation to the evolution of professional relations

The business card is not something used only for meetings. Traditionally it has also been attached to letters of introduction, commercial estimates, product catalogues and countless other documents that are exchanged between individuals in their professional activity.

Today, almost all of these types of communication are done digitally. So it only seems natural that that you should have digital support for the business card as well, avoiding the cumbersome process of transcribing its data into a digital file.

Compliance with data protection laws

When you are given a business card, you must bear in mind that you are collecting data that the GDPR (General Data Protection Regulations) considers susceptible to protection. Normally, you will also be preserving it and including it in a file, either in physical or digital form. The same thing applies to your details when you send them.

Each exchange of these physical cards should be accompanied by the corresponding consent of the deliverer. In reality this is rarely the case. The digital card leaves an indelible mark of its voluntary delivery and its very format is an expression of consent to its conservation and inclusion in a file of professional contacts.

Saving paper and social responsibility

Global warming is one of the most socially sensitive issues of today. Your company has to align itself with sustainable development goals when corporate social responsibility commitments are becoming increasingly relevant among customers’ decision-making criteria.

If it is important for the client, then it is only logical that such an alignment with sustainability goals is a concern for all other companies. A large number of these companies seek to work with others that clearly represent the same values that they have integrated into their brand.

One of the main causes of global warming is deforestation. Therefore, reducing or even eliminating the use of paper has become one of the fundamental objectives of companies, as much for environmental reasons as for more longstanding logistical and economic reasons.

Your digital card not only dispenses with paper, but also with those processes and polluting materials derived from its printing and distribution: printing machines, inks, photolithography plastics, shrink-wrapping, boxes and all the energy consumption that these require.

If we take into account the permanent need for data updating, cost savings, infinite availability and the projection of a modern image, your digital card will be fundamental to expressing your corporate identity and values.

Differences between Knowee and other tools

In the midst of the digital era, when new technological advances are made every day, it’s vital to keep up with the latest trends. This is never more true than in the business world, where falling behind or getting ahead of the competition on new tools can be the difference between success and failure.

It is in this spirit that tools such as Knowee provide new channels of corporate communication through digital business cards. Digital cards are more distinctive and innovative, adapted to the new times, but also more agile, flexible, comfortable and sustainable.

What makes Knowee different from other tools?

There are many other tools that can be used to create dynamic business cards – Camcard, ABBYY Business Card Reader, Moo, icon or DiHola! to name a few – but what gives Knowee the edge over them all?

Card creation

Firstly, unique to in this sector, Knowee enables users to create a variety of digital business cards in web format and bearing the exact image of the company . The cards are automatically identified with a code (URL) and a QR code that can be easily shared.

For creating the cards, the options in terms of design, styles and fonts are almost infinite, and they can even be added to email signatures. Cards can also be created directly from social networking information like that found in LinkedIn and Facebook.

Storage

Knowee not only allows you to accumulate other cards received (as do other apps) but also allows you to read their content, save them as a contact, add notes and search the ‘card holder’ by any field.

The cards in the ‘card holder’ can be shared with anyone and can also be exported directly to an Excel file for inclusion in any CRM.

Administration

It is in its administration that Knowee truly stands out from other applications. Its corporate functions are its greatest advantage:

  • Centralised management of card creation, modification and deletion by an administrator (or automated).
  • Management of the content and appearance of all the company’s cards in real time
  • Display of usage statistics for each card.
  • Centralised real time management of the email signature of all employees
  • Creation and export of a corporate ‘card holder’ (card CRM).
  • Corporate web and mobile authentication (SSO).
  • Integration with all company systems
  • Possibility of operating in “white label” mode.

Card view

It is also possible to make calls, establish direct contacts to locations or websites through the card. The data can be downloaded to your mobile phone’s address book and to applications such as Outlook or converted to multiple file types such as CSV and vCard.

Sharing the card and saving the contact has never been so easy. Knowee is cloud based, independent of devices and presents no compatibility issues: it is web standard.

Card exchange

Swapping cards is also very easy: through SMS, WhatsApp, email, Facebook, Twitter, LinkedIn, Skype, Bluetooth, NFC, AirDrop and even through QR, because you are actually sharing a web page. Its attributes position Knowee as the most complete tool in the sector of information exchange.

Other features

More than simply a business card, Knowee is a brand-new communication channel to which content can be added in real time: corporate videos, a banner, an offer, a promotion, an event, call to actions, links to content, documents, etc.

Every lead that see the card will be getting all that content too. And the same functionality is available for company mail signatures. These last aspects complete some of the main features of Knowee. What are you waiting for? Dive into the digital world.

How Knowee works

Business cards have traditionally been the means by which contact details were exchanged in areas such as business. Name, job title, telephone number, postal address and e-mail is the information generally included on a person’s business card. They are still printed today and you will have seen that they continue to play a key part in business meetings.

The digital age transforms the medium

Over the many decades since their invention business cards have hardly changed at all. Their evolution over the years has included changes in typography, the introduction of color and the inclusion of images  but it is only now in the midst of the digital era that that they are being radically transformed.

Paper is being replaced by an electronic medium,  that can share the same information of a physical business card but, unlike the physical card, will not degrade nor be easily misplaced.

How does Know.ee work?

 Digital cards are gaining ground over physical cards that degrade over time or can be lost It is in this context that Know.ee flourishes. Know.ee is an app that makes digital cards as easy to find as they are to share and update.

Generating digital card online is as easy as filling in some fields with the same data that you have on a physical card and choosing a design you like. It also allows you to include an image. And everything at the click of a button, either from home on your computer or even on the move with your mobile phone.

Sending your new digital card to one or all of your contacts is as simple as choosing the sharing option and the channel for it. From SMS to WhatsApp, through the different social networks or an email. The recipients of your shared digital card can store it in a virtual card holder where it will be easy to find when required, incorporate it into their mobile phone contacts or and use it to perform actions as diverse as making a call or sending a message.

The card will remain online to be consulted whenever you want.

Advantages of digital cards

They represent a further advance in an era in which technology pervades all areas. The way they’re created and the way you share them are simple,convenient, time-saving and economical. It is no longer necessary for you to employ and pay a designer and printer to get them produced. They don’t wear out like their physical counterparts.

Its sharing is secure, as is its storage, which saves you time when looking for a specific card. Searches of digital cards can be carried out using different parameters.

The creator of the digital card can update and add to its content e.g.change the photo in seconds. It also includes the option of generating different models, adapted to whoever it is being sent. It can also be transformed into a digital signature for inclusion in emails.

Business cards have never been more effective. Find out more at this link.

3 tools to help you digitize your business

Digitization has become a key objective for all SMEs. However, in the absence of prior knowledge of the relevant tools, digitization can seem like a complicated process.

To help you, we have compiled information on some tools that can be of great use to you.

How does corporate digitization help?

Now that digitization of the company has become a fundamental of good business practice it seems clear thatour corporate image does not depend only on our actions, but also the means by which we we project it. When, as a parent company, you provide your distributors, franchisees or customers access to the digitization process, you achieve several objectives.

1. Expand the presence of your corporate image in the digital world.

2. Exponentially grow your digital communities.

3. Equip your structures with modern and efficient internal and external communication systems .

4. Promote engagement and conversions.

We can divide the tools for digitization into two main sections.

– Those aimed at the organization, communication and optimization of internal management. Generally known as the Intranet.

– Those focused on our external image and increasing our presence and effectiveness. Generally focused on exploiting the immense possibilities of digital media and especially the Internet.

The 3 essential tools

To begin we are going to give you some guidelines and some examples of tools that can be used to implement a comprehensive digitization with relative ease.

Intranet, internal wikis and apps

With these tools you can facilitate all internal communication and operations,  and also develop specific utilities for sales teams, suppliers and customers or distributors.

Among the most remarkable are free and simple coworking tools like Google Drive; for hangoutconferences , Skype or Discord; sophisticated integrated systems such as Slackwhich provides all the necessary utilities for  teamwork communications.

Customer management and process automation

Thanks to CRM tools you will be able to  properly administer your dealings with every client, improving communication with them and increasing engagement. Examples of CRM for SMEs:  Zoho, Teamleader or HubSpot.

Also, with ERP software, you will be able to centralize all company information on such things as orders, shipments and stock, thereby facilitating and speeding up all internal processes. Examples of ERP for your company: SAP, SAGE or Microsoft Dynamics.

Communication

Through your communication channels, your customers will build an image of your brand and your company. For this reason, you must take care of it and make sure that it projects the values you want to project.

To digitize these communication channels you can use tools such as:

  • Knowee: useful, among other things, for creating digital business cards, storing contact data easily, scanning business cards and creating your digital signature.
  • Mailchimp: for quickly and easily sending professional emails to contacts listed in your database.
  • Blog: you can create a blog section where you help potential customers to resolve their problems and satisfy their needs relating to your commercial activity. You can use tools like WordPress to create the blog.
  • Social networking: through social media platforms, you will be able to communicate with your customers and leads, in addition to opening a new customer service channel.

Advantages of digitization in an SME

The knowledge society is advancing and transforming all areas of our life. Technology has pervaded society to make our lives easier and more comfortable and has generated multiple advantages for SMEs through their digitization,customer service and internal productivity.

Digital presence and new digitization channels with your customers

Any business that wants to expand must have digital presence and activity, not only on the web but through social networks and other multimedia information channels. This presence and activity can, among other things, allow you to create an e-commerce platform, create digital business cards that facilitate awareness of your brand or generate massive, fast and targeted publicity.

It will also allow you to create new channels of communication with your customers in digital form. For example, troubleshooting via a chat, personalized promotions through email, flash offers presented on social networks and many other digital marketing processes.

Improves efficiency and productivity

With digitization of an SME you can save costs of all kinds: maintenance, personnel and material resources. It allows you to streamline production processes and make them more efficient by reducing the associated costs. In addition, you will be able to access precise information, and instantly in many cases.

Know your customers better

As we have mentioned before, the digitization of your SME can help facilitate communication with your nearest customers. It will allow you to get more continuous feedback on what customers think of your product or company and help you make appropriate decisions to improve your business.

For example, you can create a website that allows the posting of comments and ratings on products, YouTube reviews or a feedback section on social networks.

Facilitates communication and work in teams

Sometimes, you may want communication between employees, or between the management team and employees, to be more fluid or more instantaneous. The digitization of the company will allow you to create more effective communication channels, for example through internal chats, private messaging or other options for sending documentation, transmission of files or shared content.

Fosters innovation and the practical field

Taking up the advantages of digitizing a business can mean that your company is at the forefront of innovation and a pioneer in development processes. Some of those advantages will give visibility, horizontality to the business and project a more intimate and social image that, in some cases, will ensure your products delivered to your clients are better. As you can see the digitization of an SME has many advantages  and is necessary if you want to develop your business and be a pioneering, modern and competitive company in the market. In the end, customers go to the businesses that make their lives easier and more convenient , and digitizing your business will facilitate this.

Testimonials from satisfied Knowee customers

We work with companies from all sectors and help them in the process of digital transformation.

We have compiled some of their experiences in these videos:

Javier Cremades, President Cremades & Calvo-Sotelo Abogados:

“I have been using it for two years and I feel more flexible and comfortable when calling someone to a meeting (…) It has made me more digital, more agile and better connected”

Miguel Ángel Reyes, CEO Global Business Owners:

“It gives us a platform on which we can have all the cards together (…). In addition, we can do marketing campaigns by launching our message to our partners”

Client testimonials

Eugenio Prada, Vice President Global Business Telecommunication Services:

“We used it to create our own database, which we then used in our marketing and promotional activities.”

Client testimonials

Enrique Seligrat, President Seligrat Automotive Group:

“For us it has meant significant cost savings, working with more efficiency and simplicity.”